Room Scheduler Checklist

Facility Room Space

 

Ashland University Departments

No room charge is assessed to campus departments utilizing any Ashland University meeting space.

 

Off-Campus Groups (service and non-profits)

There is no room charge if the group is catering a meal.

There may be additional charges for specific technology requirements.

Specific requests for room set-up will also incur a charge of $50/hour.

If no food is required and no room set-up is necessary, service groups and non-profits will not be charged a room charge to use the space.

 

Off-Campus Groups (corporate, for-profit outside businesses)

There is no room charge if the group is catering a meal.

There may be additional charges for specific technology requirements.

Specific requests for room set-up will also incur a charge of $50/hour.

If no food is required and no room set-up is necessary, corporate customers will be charged a room charge to use the space.

*Upper Convo (Entire Floor) is $1,500 per day.

*Hugo Young Theatre is $750 per day.

*Alumni Room, Faculty Room, Trustees Room, Schar Lecture Hall, Troop Center, Ridenour, and Chapel are $500 per day.

*President's Dining Room is $150 per day.

*All other rooms $350 per day.

 

Miscellaneous Information

• No outside food or beverage is to be brought on campus.
• Nothing is to be taped or tacked to the walls.
• A guaranteed number of participants is due one week prior to the event.
• The room charge will be billed to the booking group for any cancellations within the one week prior to event.

Name of Group: *

Name of group wishing to schedule a room.

Address: *

Address of group wishing to schedule room.

Phone Number: *

Contact number for group wishing to schedule room.

Contact Person: *

Person through which contact should be made concerning scheduling.

Building Requested: * - Select -Auxiliary - Academic Year (Amstutz, Eagle Ridge Manor)Auxiliary - Summer (Amstutz, Eagle Ridge Manor)BixlerAcademic Classrooms (Patterson, Library, Center for Religious Studies, Dauch, Choir Rooms)Center for the Arts (Hugo Young Theatre, Studio Theatre, Room 115 and 156)ChapelConvocation CenterDauch (Ridenour Exec. Ed. Center, Conference Rooms, Parent Lounge)Founders Hall Seminar RoomFounders Hall Conference RoomKates CenterLibrary Instructional ClassroomsLibrary - Rare Books and Small Study RoomsRedwood Hall, HCSC -Eagles' Landing, Conference RoomRedwood Hall - Summer - CateringDwight Schar College of EducationSeminary including the Arch Room, Board rooms, ClassroomsStudent CenterTroop Center

Room Requested: *

Number or name of room being requested.

Date of Event: *

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Date in which desired room will be used for event.

Time of Event: *

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pm

Time at which event begins.

Arrival Time:

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pm

Time in which guests would begin to arrive.

Meal Time:

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pm

If applicable, please provide the time which meal is to be provided.

End Time: *

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pm

Time at which event ends.

Technology Needs:

Laptop

Data Projector

Podium and Microphone

Flip Chart and Marker

Room Set-Up Needs:

Registration Table

Classroom Style

Theater Style

Room Diagram

Parking

Available Lots:

Amstutz/Convocation Center Parking Lot

Bixler/Kilhefner Parking Lot

Clayton/Jacobs Parking Lot

Choose which lot would best fit the parking for the guests of the event.

Notification: *

Safety Services

Catering

Building Services

Information Technology

Auxiliary Services (for billing)

Departments and services to be notified for event.