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Articles
and other materials intended for use by students in a class at Ashland University and the Ashland Theological Seminary
may be placed on electronic reserves, or E-Res, at the library. This document
outlines and
highlights faculty responsibilities as well as the limitations imposed by
"fair-use" copyright guidelines for reserve materials.
For
answers to freqently asked questions about electronic reserves
see Faculty FAQ's about E-Res.
General Instructions:
- Faculty members must submit an Electronic
Reserve Submission Form for each class with reserve materials. Forms
are available from the circulation desk or online.
Electronic
Reserve Submission Form (pdf)
Electronic
Reserve Submission Form (Word)
- It
is possible for some materials from a single class to be placed on electronic
reserve while others are made available at the Ashland University Library
reserve desk.
- Up to five working
days processing time may be
required to make new reserve items supplied by faculty members available to
students.
- Faculty members are encouraged to submit
complete reserve lists before each academic session.
- Requests must include complete citations
for each item (for articles: author, article title, journal title, volume
number, issue number, date, page numbers; for book excerpts: author, chapter
title, book title, publisher, date of publication).
- Please do not tell students that
materials are available on reserve until you have been notified by the library
that your materials have been processed and are available.
Course materials accepted for
electronic reserves:
Ashland
University Library will make every effort to accommodate faculty requests for
electronic course reserve materials, but may need to limit the amount of
materials placed on reserve for any one course, or to restrict inclusion of
materials for copyright reasons. Electronic reserves are meant to supplement
required course text materials.
Content generally considered
appropriate for inclusion in electronic reserves:
- Instructor-owned material such as course
syllabi, lecture notes, problem sets/solutions, sample exams.
- Limited portions of copyrighted works
such as a chapter of a book or a selection (10% or less) from non-print works
such as digital collections of images.
- A single copy of an article may be placed
on reserve. Only one article from an individual journal issue may be on reserve
at any time. (If a journal issue is available electronically, we may be able to
create links to multiple articles).
Content generally not accepted for
electronic reserves:
- Collections of readings that constitute
the text for a course. These collections should be made available through course
packs, with appropriate royalty fees paid.
- Materials extracted from consumable
workbooks that students would normally be expected to purchase.
- Journal articles that have been included
in course packs students are expected to purchase.
- Copyrighted materials that do not include
a complete citation and/or clear indication of copyright ownership.
- Student papers or other non-copyrighted
works not accompanied by written permission from the author.
- Items
that exceed 50 pages should be placed on regular (paper)
reserves unless the item is for an off-campus course.
Articles:
If Ashland
University Library owns the journal and designated issue in any format, and we
are given a proper citation for the article, we will provide access to a
digital copy for electronic reserve. Course materials on electronic reserve
may also be accessed through WebCT pages.
If Ashland
University Library does not own the journal, the instructor is responsible for
providing a clearly legible photocopy of the article, including a complete
citation. Such an article may be placed
on reserve for one semester without securing copyright permission from the
publisher..
Excerpts from books:
If Ashland University Library owns the
book:
- At least one week’s advance notice is
required to allow for time to recall books that are checked out.
- Excerpts can include one chapter or short
story or essay or poem. Typically the
excerpt should not exceed 10% of the book.
If Ashland University does not own the
book:
- Please contact the appropriate subject liaison
librarian six weeks in advance to discuss purchasing the book(s) for the Ashland
University Library collection.
- If a book is not selected for purchase,
an instructor’s personal copy may be used to copy an excerpt to place on
reserve for one term. Subsequent use
requires copyright permission.
- If a book has been selected for purchase
and is on order, we are permitted to borrow a copy through interlibrary loan
while we wait for our copy to be received.
More Information:
Adapted
from Regis University's Electronic Reserve Materials Policy. For further
information concerning E-Res, contact
Brenda Mathers, Head of Circulation and
E-Res manager at x5400
bmathers@ashland.edu
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