Part-Time Grants Manager - Institutional Advancement
The part-time Grants Manager is responsible for the financial oversight of all grant accounts, assuring compliance with federal, state, and private grant guidelines. This position reports to the Director of University Grants and Foundation Relations.
Essential Position Duties and Responsibilities:
- Monitors grant account activity. Prepares journal entries and budget transfers as needed to balance accounts.
- Reviews and edits grant proposal budgets and budget justifications prior to submission, and assists project leads to generate monthly, quarterly, and annual financial reports for funding agencies.
- Maintains records and data on funded proposals and ensures accounts are correctly established within the University's financial system.
- Analyzes and interprets contract specifications, guidelines, and regulations. Advises proposal writers, principal investigators and others on grant specific regulations.
- Researches and analyzes supplemental guidelines on sponsor websites and in Requests for Proposals for additional restrictions. Monitors and communicates changes and clarifies fiscal administrative guidance.
- Monitors, analyzes, and manages budgets and expenditures along with all aspects of a grant to ensure compliance with grantor terms and conditions, OMB Uniform Guidance guidelines, and UGFR policies. Collaborates with project leads to reconcile accounting discrepancies. Secures and files appropriate documentation.
- Communicates regulatory updates and relevant proposal information to the appropriate personnel.
- Utilizes various grantor electronic submission systems such as ERA Commons, Fastlane, and Common Grant Application report form.
- Assists faculty, staff, and administration with the preparation and submission of final reports and the closeout of funded proposals to fulfill grant obligations.
- Analyzes and forecasts grant revenue in cooperation with the Director of Advancement Services to track grants data by utilizing Colleague database and increase reporting capabilities.
- Collaborates on projects with colleagues in Institutional Advancement and areas on campus to meet the goals of the department and the priorities of the division.
- Other responsibilities as assigned.
- Bachelor's degree required; Bachelor's degree in Business Administration with a major in accounting or closely related field is preferred.
- Two (2) to three (3) years experience in budget management and accounting principles is required.
- Strong customer service focus and organization and time management skills.
- Professional demeanor with the ability to interface with internal and external customers with diplomacy and tact.
- Strong written and verbal communication skills; an attention to detail; an aptitude for logical thinking; a commitment to professional ethics; and the ability to interact with Institutional Advancement staff with sensitive and confidential information.
- Extensive computer skills, including proficiency with Microsoft Office software, fundraising software, and searching online databases.
- Demonstrated ability to work in a team environment and meet goals in a timely manner.
- Ability to think collaboratively, strategically, and creatively.
- Ability to apply highly developed organizational, analytical, and problem solving skills. Ability to prioritize and handle multiple tasks with concurrent deadlines.
- Willingness to attend trainings and professional development workshops.
A complete position description is on file with Human Resources.
Please submit a cover letter, current resume, and contact information for three (3) professional references when applying. Review of applications will begin immediately and continue until the position is filled.
Ashland University meets fully its obligation of nondiscrimination under federal and state laws and is actively committed to diversity in its workplace. Employment will require a criminal background check.