Process for Consultations

Consultations are by appointment only, but your consultation can happen face-to-face, by e-mail, and via Blackboard's virtual office hours interface; please choose the method that is best for you and that fits your schedule and work style.

Before submitting a paper for consultation, note the following guidelines for submission: 

1. SCHEDULE: As soon as possible—at least 10 business days before your due date—e-mail to schedule a consultation. If possible, allow time for at least two consultations: one for a preliminary draft of your assignment and another for your final, revised version of the work.  (See “Please answer the following questions,” below, for necessary information to provide in your initial e-mail; without that information, your paper may not be accepted.)

2. PREPARE: Before you email and appointment request to GWC, do check the APA guidelines (see the links provided in the right side panel or use the print or online version of the APA manual) and use them to get your paper as close as possible to the proper format; doing this early on will not only save you time later but also reveal any particular aspects of APA that are causing you trouble or confusion. If your discipline requires a different citation method, you should consult guidelines for that method.

3. EMAIL: To request an appointment, submit the following information to 

(a.) Your name, college & major/program

(b.) The class for which you are writing the assignment

(c.) A brief description of the assignemnt including the due dates.

You will receive a confirmation from the first GWC who is available to meet with you. The GWC will provide their email and will initiate a discussion on your preferred meeting format/schedule. If you need help generating ideas for your draft, the GWC is available to help with brainstorming and organization.

4. DRAFT CONSULTATION: Provide your GWC with: (a.) a typed (double-spaced), spell-checked, and proofread* draft of your paper; (b) your major concern for the paper, as well as any secondary issues you'd like to have checked; and (c) a copy of your assignment instructions if you have concerns about meeting the requirements. If you submit your paper by e-mail, please attach the paper as a Microsoft Word document. If you have quetions about documentation (in-text citations or reference list entries), be sure to provide (d) all pertinent information for each source: e.g., for books, title(s), author(s), and editor(s), publication date, publisher and publisher location, and pages if appropriate; for peridicals, title of journal and article, author(s), volume and issue numbers, date, and pages (from which you are quoting and for the whole article); for online sources, all of the previously listed information that you can obtain, including a sponsoring organization if applicable.

5. RESPOND: Once your draft has been returned with GWC input, do your best to revise; let GWC know if you have further questions. If you would like to resubmit your revised draft for further input, contact the GWC you have been working with. If they are unavailable, begin again at the first step of this process (step 1).

*Proofreading: locating and correcting problems such as spelling and minor punctuation errors, missing or repeated words, and careless mistakes

Small-Group Consultations

If you are working as part of a group for a project or paper, you may contact GWC with concerns about your own sections. In addition, if one person in the group has been elected as a group leader who “puts the pieces together,” that person is also welcome to send the entire paper to GWC for an overall review of organization and structure, conformity with the assignment, and continuity in writing style.

A Few Words about Turnaround Time

GWCs makes every effort to return student work as quickly as possible, but hours are limited and the service often becomes very busy near the middle and end of a term; therefore, to ensure an appointment, you are advised to schedule as soon as you know of an assignment, preferably at least 10 business days before the final due date and even well in advance. Some writers even schedule regular appointments throughout a term to ensure a time slot from week to week. Remember, it’s best to submit a draft version before the final version of your paper or project and, if there are questions about organization or structure, to include a rough outline with the draft.

NOTE: Any paper received less than 10 GWC working days before the requested return date may have to be declined. Papers received after Friday at 4:00 p.m. will be considered to have been received the following workday at 9:00 a.m. 

GWC Resources and Guidelines

Helpful Writing Resources

Looking for help at Ashland Theological Seminary? Click here.

Looking for undergraduate writing help? Click here.

Graduate Writing Consultation Session Report

Complete the first portion of the Graduate Writing Consultation Session Report and email it to the consultant or save and electronic copy to be used at your consultation. Graduate Writing Consultation Session Report.

Online Blackboard Collaboration

If you  have scheduled an online live chat, click here to enter the Blackboard Collaborate location for online meetings.