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Constitution of the Student Dietetic Association (SDA) at Ashland University

Ratified: 2/9/2011

I. Article I: Name

The name of this organization will be the Student Dietetic Association (SDA) at Ashland University.

II. Article II: Mission Statement and Purpose

  1. Mission Statement: The AU Student Dietetic Association (AUSDA) is a professional student organization which strives to create and enhance networking relationships between faculty, local professional organizations, and the dietetics student body. This organization will provide a forum for student and professional discussions related to the field of dietetics/nutrition and opportunities for student involvement and experiences.
  2. Purpose:
    1. To promote the AU Dietetics Program to the university and surrounding communities.
    2. To provide professional development and opportunities such as networking, service, and research for AU Dietetics Students.
    3. To provide and become a resource for nutrition information and education to the AU and Ashland communities.
    4. To provide on-campus events available to faculty, students, and staff.

III. Article III: Responsibility

  1. The Student Dietetic Association (SDA) shall comply with the University policies and procedures, including but not limited to those found in the Student Handbook and the Student Organization Handbook, as well as local, state and federal laws.
  2. The Student Dietetics Association (SDA) will comply with the University individual rights statement which is as follows: Ashland University is an Equal Opportunity institution and reasonable efforts will be made to accommodate all students regardless of disabilities, sex, age, race, color, religion, and national or ethnic origin, as per Section 504 of the Rehabilitation Act of 1973, Title VI of the Civil Rights Act of 1964, title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and the American Disabilities Act of 1991.

IV. Article of Membership

  1. General Membership
    1. Qualifications: Any student interested in dietetics, nutrition, health, or wellness is eligible to become a member.
    2. Procedure for Joining: All members must complete a member application form.
    3. Rights and Responsibilities of Members: All members have the right to attend organization meetings, events, and vote for Executive Officers.
    4. Procedure for Removal: all members must abide by the Ashland University Student Code of Conduct and the American Dietetic Association’s Code of Ethics. Failure to do so will result in the removal of the right to attend meetings and events or vote for Executive Officers.
  2. Executive Members
    1. Qualifications: Executive Officers will include the following, along with qualifications for each position.
      1. President:
        1. Must be a Dietetics Major.
        2. Member of the AUSDA for a minimum of two (2) semesters (1-year).
      2. Vice President:
        1. Must be a Dietetics Major.
        2. Member of the AUSDA for a minimum of two (2) semesters (1-year).
      3. Treasurer:
        1. Must be a Dietetics Major.
        2. Member of the AUSDA for a minimum of one (1) semester.
      4. Secretary:
        1. Must be a Dietetics Major.
        2. Member of the AUSDA for a minimum of one (1) semester.
        3. Election Process for each Position: All Executive Officers will be elected using ballot voting. A quorum or 2/3 of members must be present to vote.
  1. Elections will take place at the last AUSDA meeting of the fall semester. Officer applications must be completed and submitted at least two weeks prior to the last AUSDA meeting of the fall semester.
  2. Procedure: All members will cast a written, secret, paper ballot which will be tallied and reported by the Faculty Advisor. The Faculty Advisor and President have the discretion to accept or reject absentee ballots, which must be cast prior to the last AUSDA meeting of the fall semester.
  3. Term: One (1) term appointments (two semesters) for each Executive Officer position. Unless no other applications are submitted. Students are eligible for election to other officer positions not previously held by that individual.
  4. Installation: All elected Executive Officers will be installed at the first meeting of the spring semester to begin their term.
    c. Rights and Responsibilities of Executive Members: All Executive Officers have the same rights and responsibilities as organization members including the following responsibilities for each position.
  1. President
    1. Attendance at all meetings and events.
    2. Planning meeting agendas.
    3. Organizing and leading meetings and events.
    4. Organizing all Executive binders.
    5. Delegating responsibilities to other Executive Officers and Committee Chairs.
    6. Report and meet with Faculty Advisor as needed.
    7. Complete additional responsibilities as they are needed.
  2. Vice President
    1. Attendance at all meetings and events.
    2. Planning meeting agendas.
    3. Organizing and leading meetings and events.
    4. Assist President as needed.
    5. Complete additional responsibilities as they are needed.
  3. Secretary
    1. Attendance at all meetings and events.
    2. Assist with planning meetings and events.
    3. Taking membership roll at each meeting and event.
    4. Record minutes for each meeting.
    5. Email the meeting minutes to all Executive Officers and members.
    6. Organize all membership and office applications as needed.
    7. Maintain all paperwork associated with the organization.
    8. Complete additional responsibilities as they are needed.
  4. Treasurer
    1. Attendance at all meetings and events.
    2. Assist with planning meetings and events.
    3. Keep records of all budgetary items.
    4. Meet with Faculty Advisor to discuss financials on a regular basis.
    5. Collect and record all dues, fees, expenses for organization.
    6. Become the liaison between the organization and ABCC.
    7. Submit the necessary paperwork for University funding, events, and fundraising with ABCC.
    8. Complete additional responsibilities as they are needed.
    9. Procedure for Removal and Replacement:
  1. Failure to abide by the Ashland University and the American Dietetic Association’s code of ethic will result in removal from Executive Officer position.
  2. Failure to meet or fulfill the responsibilities of the Officer’s duties as outlined in the Constitution.
  3. As determined by the Faculty Advisor.
  4. Removal of an Executive Officer will result in an open election among all members to elect a replacement. Responsibilities will be delegated to the remaining Executive Officers if there is a failure to elect a replacement to complete that portion of the term in an open election.

V. Selection Process and Role of the Advisor:

  1. Faculty Advisors will be appointed by the Director of the Dietetics Program.
  2. All Faculty Advisors for the AUSDA must be Ashland University faculty (tenure-track or adjunct) and must be a registered dietitian (RD).
  3. All Faculty Advisors must follow and comply with the responsibilities outlined in the Ashland University Student Organization Manual.
  4. The role of the Faculty Advisor is to support and assist the Executive Officers in the running of the organization as needed.

VI. Process for Amendment of Constitution:

  1. Any proposed amendments to the Constitution of the SDA must be in writing and submitted to the Faculty Advisor for review and approval.
  2. Amendments approved by the Faculty Advisor will then be presented to the organizational members for ballot voting.
  3. A 2/3 vote must be achieved in order to pass and be amended.
  4. These amendments can be submitted at any time during the year and will take effect immediately upon successfully passing in a balloted vote.

VII. Committees:

  1. Requirements for participation in committees
    1. Any member of AUSDA is eligible.
    2. Interested members can volunteer to be on any organizational committee.
    3. Committee Chairs must be a Dietetics Major. Eligible individuals can be appointed by that said committee, but must be approved by the Executive Officers for final installation.
    4. Duration: Committee Chairs can serve for one (1) term, two (2) semesters.
  2. Speaker Committee
    1. Purpose: to locate and arrange for guest speakers from the surrounding communities for monthly organizational meetings.
  3. Service Committee
    1. Purpose: to identify and arrange possible service opportunities for SDA members.
  4. Fundraising
    1. Purpose: to develop, organize, and identify possible fundraising opportunities for the organization. (Once the organization is fully chartered).
  5. Public Relations/Marketing Committee
    1. Purpose: to disseminate information about the SDA through print, radio, and electronic medias.

VIII. Financial Aspects:

  1. Collection and Dispersement of Dues
    1. All members must pay an annual membership fee of $10.00.
    2. All dues must be paid in full by the third meeting of the fall semester.
    3. Dues will be collected by the treasurer, deposited into a University established account.
    4. Students unable to pay dues because of hardship cases will be reviewed and approved by the Faculty Advisor on an individual basis.
    5. Dues can be used for any organizational expenses approved by the Executive Officers and Faculty Advisor.
    6. Money not spent during that academic year will be rolled over into the subsequent year.
  2. In the event of dissolving the SDA
    1. All unspent or remaining funds will be donated to a non-profit organization within the Ashland community as determined by the Faculty Advisor.