Student Employment Forms

Forms needed to complete the student employment process

Please do not complete any employment documents until you have been offered a position on campus. Once hired, your supervisor will initiate the On-Campus Student Employment Work Authorization form. You will receive an email asking you to log into Etrieve to access the form. Please review it and enter all items in the "To Be Completed and Approved by Student" section, then click "Submit." If you have any questions after submitting your form, please contact hr@ashland.edu.

To have your paychecks directly deposited to your bank account, set up direct deposit under Banking Information in Self-Service for the quickest and most secure way to receive your funds. Instructions on setting up direct deposit. Or you can complete this Direct Deposit Form and submit it as instructed on the form.

Returning Student Workers need to only complete the student portion of the Etrieve Work Authorization form for each job held, but no other employment documentation unless you have had a change in name, address, or marital status.

First Time Student Workers need to complete the student portion of the Etrieve Work Authorization form, and also complete and print out the forms listed below. These forms must be delivered IN PERSON to Human Resources at 104 Founders Hall on or before your first day of employment with the I-9 identification items required.

Instructions for Students from Ohio

Students that reside in the State of Ohio will select and complete all of the forms below. Please read through the instructions carefully. Complete the information in the appropriate fields for each form. (Use your proper name as it appears on your social security card. You will also use your home address, not your college address, on all forms.)

Print each of the first three forms and sign in ink (only print pages 1-2 of the I-9 and page 1 of the W-4 and the IT-4).

For the State of Ohio form please refer to the document Ohio Public School District. Once you locate your county, school district, and your school number, you will record the information in the fields marked Public School District of Residence and School District Number.

All completed and signed forms are to be submitted to the Human Resources Office, 104 Founders Hall, along with the original forms of identification for the I-9 verification. (Acceptable forms of identification are listed on page 3 of the I-9 form.)

INSTRUCTIONS FOR STUDENTS FROM RECIPROCITY STATES:

Students from the states of Indiana, Kentucky, Michigan, Pennsylvania, and West Virginia will read all directions above, then select and complete all of the forms under the section “Instructions for Students from Ohio.”   Students need to fill out Section 1, mark the first box under Section III, and complete Section IV on the IT-4 form.

INSTRUCTIONS FOR STUDENTS FROM ALL OTHER STATES:

Students that do not have their primary residence in the State of Ohio or one of the Reciprocity States will read all directions above, then select and complete all of the forms under the section “Instructions for Students from Ohio.” For the State of Ohio form, you do not need to complete the fields for Public School District of Residence or School District Number.