Ashland University Exercise Science Club Constitution
Article I: Title
The name of this organization shall be “Ashland Exercise Science Club."
Article II: Purpose & Goals
The purpose of this organization is to provide exercise science students an insight into possible career paths. We also strive to provide opportunities for the members to gain experience in various fields as well as community service.
The goals of this organization are to prepare the members with knowledge and experience as they venture into their post-collegiate career.
Article III: Membership
Membership shall be open to all students at Ashland University but it is preferred that they be exercise science majors. The length of a membership is one academic semester. In order to be qualified as a member, the following must be attained:
- Participate in the major fundraiser each semester.
- Attend a minimum of 3 meetings each semester.
Disciplinary action will be taken upon members who do not fulfill the above entrance requirements.
Conduct is also a factor for membership status. The members of this organization represent our club on a professional level around campus. When club shirts are worn in public or when the member is representing the club in general, the member is expected to act in good conduct. If not, membership will be immediately removed and denied for the following semester.
Any member of the Ashland Exercise Science Club who is not fulfilling their duties is subject to removal. The member will be notified, and the member will be required to meet with the president and advisor. This provides the member an opportunity to share his/her perspective.
- Upon first infraction, the student is to have a meeting with the advisor of the club and issued a warning
- The second offense will involve the removal of the member
Article IV: Officers
The officers of this organization must meet the following requirements:
(a) Have a minimum GPA as stated below and meet that minimum GPA in the semester immediately prior to the election/appointment, the semester of election appointment and semester during the term of office.
1. For undergraduate students the minimum GPA is 2.00. In order for this provision to be met, at least six hours must have been taken under consideration. In one limited circumstance, summer semester hours may be applied to this provision. In order for summer course work to qualify to a GPA prior to the election/appointment, at least six credit hours must have been taken during the course of either the full or two summer session(s).
2. For graduate level students the minimum GPA is a 3.00. In order for this provision to be met, at least four hours (half-time credits) must have been taken for the semester under consideration. In one limited circumstance, summer semester hours may be applied to this provision. In order for summer coursework to qualify toward a grade point ratio prior to election/appointment, at least four credit hours must have been taken during the course of either the full or two summer session(s) unless fewer credits are required as they complete the final stages of their degree.
(b) Be in good standing with the university and enrolled:
- At least half time (six or more credit hours), if an undergraduate student (unless fewer credits are required to graduate in the spring or fall semesters) during the term of office.
- At least half time (fours or more credits), if a graduate level student (unless fewer credits required in the final stages of their degree as defined by the continuous Registration Requirement) during their term of office.
- (c) Be ineligible to hold an office should the student fail to maintain the requirements as prescribed above.
- (d) Be selected by a majority vote of the members at the last meeting of every Spring semester.
- (e) Be in term for one year (Fall & Spring Semester), but not limited to.
- (f) Any officer of the Ashland Exercise Science club who is not fulfilling their duties is subject to removal. The officer will be notified and the officer will meet with the president and advisor. The officer has an opportunity to share his/her perspective.
The duties for each office are as follows:
- Employed by Ashland University as defined by the Human Resources Department and must advise at a level consistent with the categorization of the organization you advise.
- Be familiar with the activities of the organization and have (or be willing to obtain) an appropriate level of experience, resources, and knowledge related to those activities and the mission of the organization.
- Meet with the officers and discuss expectations for roles and responsibilities.
- Attend meetings regularly and be available outside of those meetings for advice and consultation related to the organization.
- Assist in developing goals for the organization for the upcoming year.
- Participate in event planning and attend events when possible or when identified as necessary through the planning process.
- Be aware of the University Student Rules that establish expectations for student behavior and activities.
- Contact professional speakers for the meetings.
- Delegate chair people for the semester fundraisers.
- Oversee the entire fundraiser.
- Obtain all needed permits throughout the year.
- Maintain and update club manual.
- Plan and organize community service projects for the semester.
- Report to president on process and final decisions.
- In charge of fundraiser committee
- Check and respond to email; report to President(s) about email concerns.
- Design and Update Web Page
- Design and Update Bulletin Board
- Record minutes for each meeting and type up for records
- Maintain attendance
- Write thank you letters to various donors and speakers.
- Email minutes to members.
- Maintain dues and other incoming funds.
- Safeguard club funds and payment of bills acquired.
- Update president often on budget status.
SOCIAL OFFICERS (2)
- Plan and organize social events
- Organize intramural teams
- Post Flyers about Upcoming Events
- Decorate and Update Bulletin Board
- Community service
Article V: Finances
The treasurer, president, or the advisor should handle finances of the organization. They should be taken care of in a prompt manner. All monies belonging to the organization shall be deposited and disbursed through a bank account established for this organization. All funds must be deposited within 48 hours after collection. The advisor of this organization must approve and sign each expenditure before payment. The current president and advisor will approve this decision.
Article VI: Amendments & Ratifications
If an amendment is desired to be added to the constitution for the following year, the current officers must update the constitution and then vote on the new amendment. Only a ¾ majority vote is needed for approval of the new amendment. The Ashland Exercise Science Club advisor will have to make the final approval over all new constitution resolutions. It must be submitted to the Department of Student Activities and gained approval before amendments or ratifications are legal.